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A PART OF

Privacy policy

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Seasight Solutions A/S CVR nr. 43330691 is the data controller for the information we process about you. This means we are responsible for ensuring that your personal information will be processed in accordance with the law, including the principles of data protection in GDPR art. 5.

As data controller we have a duty to provide you with information about what personal information we process, why and how we process it, for how long we retain it, as well as how you can exercise your rights.

If your situation is not covered in this policy, for example if you are employed with us, we have separate documents available to you with all necessary information.

Contact Information

If you wish to contact us regarding our processing of your personal information, you can do so at:

Seasight Solutions

Beddingsvej 2, 6960 Hvide Sande

info@seasightgroup.com and/or +45 97312511

Processing of personal information

Personal information are all types of information that can be connected to a person, directly or indirectly. This privacy policy describes how we process such information from the time we collect, store and use it, and until we delete it. We will only process personal information when necessary and for specific purposes. Any personal information of yours will be processed with confidentiality.

Data protection

It is our responsibility to protect all personal information in our possession from being accidentally or unlawfully deleted, publicised, lost, corrupted, leaked, or misused. To do that we have taken several technical and organisational measures. We also ensure that processing only takes place when we can adhere to all our data protection obligations.

We keep your information up to date

Our services depend on the information about you being accurate, we ask that you keep us informed about relevant changes. You can always make use of the contact details above to let us know about any changes. We will then update your information accordingly. If we find out on our own that our information about you is incorrect, e.g. spelling errors in your name or address, we will update/rectify it without further ado.

How did we get your information?

We gather personal information about you in a variety of ways, e.g.:

  • By using cookies on our website.
  • If you interact with us on social media
  • By receiving information directly from you, either online, physical or through the phone e.g. by way of questionnaires, contact forms etc.

In the following you can see our purposes for processing personal information. For every type of processing, you can also see our legal basis for the processing. The legal basis means we can point to a law, which allows our processing. You will also be able to see our retention periods for the information we process. We have sorted our processing activities into headlines, to make it easier for you to find the information that pertains to your specific situation.

Customer service, support & sales

When you reach out to us by mail, phone, website contact form, or ordinary post, we will process the following information about you:

  • Name
  • Any contact information pertaining to your chosen means of contact e.g. phone number, e-mail, address etc.
  • The contents of your inquiry.

Our purpose for processing this information is to respond to your inquiry and to uphold our customer service standards.

Our legal basis for the processing is:

  • Your consent for us to process your information (GDPR art. 6(1)(a))
  • Necessity for our fulfilment of a contract with you (GDPR art. 6(1)(b))
  • Necessity for pursuing a legitimate interest in being able to answer inquiries and ensure communication to better identify issues or needs (GDPR art 6(1)(f))

We delete your information when it has served its purpose. Whether the purpose has been served is assessed based on the nature of each specific inquiry. We will process your information for as long as we have on-going correspondence with you. Once that correspondence is finalized, and if no further action is required, we will delete your information.

Customer Surveys

If you participate in our customer satisfaction surveys, we will process the following information about you:

  • Name
  • E-mail address
  • The contents of your response to the survey

Our purpose for processing this information is to analyse and improve our customer service standards.

Our legal basis for the processing is:

  • Necessity for pursuing a legitimate interest in being able to analyse and improve customer satisfaction (GDPR art 6(1)(f))

Cookies

A cookie is a small text file, saved to your computer, tablet or phone. A cookie is not a program that can contain viruses or other harmful software.

Some cookies are necessary to make websites work at all. With cookies, a website owner can also build statistics for the use of the website, as well as map how visitors navigate the site. This way, they can continue to improve the site and customize it for specific needs and interests. Many websites use the information gathered to show content customised for the individual user.

When you first visited our website, you were met with a cookie banner, informing you about the cookies we use. You also had the opportunity to decline cookies, that are not strictly necessary for the functionality of the website.

Strictly necessary cookies:
If no cookies beyond the strictly necessary ones are active, we will process information such as:

  • IP-adress, Session ID and cookie-consent status

Our purpose for this processing is:

  • Managing the necessary content, functionality and security of our website.
  • Saving your cookie-choices, so we can respect your rejection of optional cookies.

Our legal basis for this processing is:

  • Our legitimate interest in a stable and secure management of our website (GDPR art. 6(1)(f)).
  • Our legitimate interest in adhering to your rejection of optional cookies (GDPR art. 6(1)(f)).

The few types of personal information we process, when only strictly necessary cookies are in play, will be deleted either as your session on our website ends, or when you close your browser (session cookies), or when we have anonymised the information for analysis of the security measures on the website.

Optional cookies:
If you consented to the use of one or more types of optional cookies, we might also process the following information about you:

  • User behaviour on the website, unique identifiers (Cookie ID), location data based on IP-addresses

Our purpose with this processing varies depending on the exact cookies in use. For detailed information about each specific cookie, please see our cookie banner.

The various purposes for using cookies can be summarised as follows:

  • For optional functional cookies: Our ability to offer you additional functionality on our website that goes beyond what is strictly necessary.
  • For optional statistical/analytical cookies: Our ability to use information about your visit to the website, for aggregating anonymised statistics, for overall use of our website.
  • For marketing cookies: Our ability to exchange information with our business partners about your tracked activities across different websites, so we and our partners can use the information for marketing directed at your interests.

Our legal basis for the above is:

  • Your consent given via the cookie banner (GDPR art. 6(1)(a))

We will delete the information, when it has served the purpose for which we collected it. This means that the criteria that triggers deletion, are as follows:

  • When your visit on our website ends, or you close your browser (session cookies).
  • When the information has been anonymised for statistics and analyses.
  • When you withdraw your consent.
  • When the consent you gave expires automatically – this may vary by cookie.

You can always read more about cookies in our cookie banner, which can be found at the bottom left-hand corner on the website. From here you can also revisit and adjust your consent options.

Our Social Media

When you follow, like, or otherwise interact with our company page on social media, we get access to the following information about you:

  • Name, likes and comments – including the contents of your comments
  • Any backend statistics for our page, aggregated from user interactions. We only have access to this information after it has been pseudonymised, and only the Social Media platform can identify you. More info on this and how your personal information is used to aggregate statistics will be available to you on the social media platform in question.

Our purpose with this processing is to reach and potentially interact with followers and other interested parties on social media regarding relevant news and activities.

Our legal basis for the processing is:

  • Our legitimate interest in marketing our business/products (GDPR art. 6(1)(f))

LinkedIn
We have joint controllership with LinkedIn regarding the information collected about you, when you interact with our company profile. This means that we cooperate with LinkedIn, when it comes to establishing and delegating responsibilities for our compliance regarding the processing of your personal information.

We have an agreement regulating this joint controllership, which you can find here: https://legal.linkedin.com/pages-joint-controller-addendum

If you do not have a personal LinkedIn-profile, LinkedIn collects information about the device you use, when accessing LinkedIn, your location/geodata, and information about your activity on LinkedIn. Any information your cookie settings allow to be tracked as regards your visits to other websites, will also be collected.

If you do have a personal LinkedIn profile, LinkedIn collects the same information as above. In addition to this, LinkedIn also collects any information, you have consented to, through creating your user profile, i.e. Your reactions, comments, shares and any other activities on LinkedIn connected to your profile.

Of all the information gathered by LinkedIn, we only receive that which you give us through direct interactions, e.g.: messages, likes/reactions, or comments. Beyond that, LinkedIn Page Analytics gives us access to anonymised statistics based on the information LinkedIn collects as described previously.

If you wish to delete the information LinkedIn has about you, you can delete your user profile. If you choose to do that, all of your posts, pictures and information will be deleted. If you have any questions regarding the inner workings of LinkedIn Page Analytics, please contact LinkedIn directly.

Facebook & Instagram (Meta platforms)
We have joint controllership with Meta regarding the information collected about you, when you interact with our company profiles on Facebook and Instagram. This means that we cooperate with Meta, when it comes to establishing and delegating responsibilities for our compliance regarding the processing of your personal information.

We have an agreement regulating this joint controllership, which you can find here: https://www.facebook.com/legal/controller_addendum

Meta uses Insights on their platforms to collect and aggregate statistical data about user activities, these include age, gender, relationship status, work, lifestyle, interests, purchase information, and geodata. For this purpose, Meta places a cookie on your device, when you visit one of their platforms. Every cookie contains a unique identifier, which remains active for 2 years unless deleted before the end of that period. Meta collects your personal information by using these cookies, and they store and process your information for the mentioned statistics. We receive these statistics, but not the raw data, they are built on. You can read more about Meta’s use of cookies on Facebook here and on Instagram and Threads here.

We do not pass along any information about you that we receive from Meta. Meta may do so, however, and we encourage you to read more about their information exchange with third parties in their Privacy Policy.

If you wish to delete Meta’s cookies from your devices/browsers, you can see how in our cookie banner or you can contact Meta for further information.

Meta will process information about you even if you do not have an account on one of their platforms. You can read more about this in Meta’s policy here.

YouTube
We have joint controllership with YouTube (Google LLC) regarding the information collected about you, when you interact with our company channels. This means that we cooperate with YouTube, when it comes to establishing and delegating responsibilities for our compliance regarding the processing of your personal information.

We have an agreement regulating this joint controllership, which you can find here: https://business.safety.google/controllerterms/

YouTube uses your data to improve your user experience, e.g., to remind you of what you have watched, and give you relevant recommendations and search results. Your activity and your information may also be used for personalized ads on YouTube and other Google services. For this purpose, YouTube (Google LLC) places cookies on your unit, when you visit YouTube. Each cookie contains a unique identifier, which remains active for a period of two years unless deleted earlier. YouTube (Google LLC) collects your information through these cookies, and they subsequently store and process it. We receive only the aggregated results and statistics from this information. You can read more about YouTube (Google LLC) and their use of cookies here: https://policies.google.com/privacy

We do not pass along any information about you that we receive from YouTube (Google LLC). YouTube (Google LLC) may share your information with third parties.

If you wish to delete the cookies, you can see how via our cookie banner or you can reach out to YouTube (Google LLC).

YouTube (Google LLC) will process information about you, even if you do not have an account with them. Read more about this here: https://support.google.com/youtube/answer/10364219?hl=da

Use of pictures

We have an interest in portraying ourselves in a positive light, as business partner, place of employment, or otherwise. For this purpose, we might publish pictures online, if we find them to be harmless to any persons depicted. We find this interest to be legitimate and to not go beyond any interests nor rights of the persons depicted. (GDPR art. 6(1)(f))

If you are going to appear in marketing materials, promotional videos, or similar things, we will make sure it happens based on your consent (GDPR art. 6(1)(a)) or signed modelling contract (GDPR art. 6(1)(b)).

We will always delete pictures that no longer serve their purpose. We will also delete them if our contract for the use of the pictures is voided, or if you revoke your consent for the use of the pictures. You can always reach out to us, if you wish to object to the use of your pictures.

Suppliers & business partners

When we enter contracts with suppliers or other business partners, it is necessary for us to collect and store information about their points of contact/account managers etc. We typically limit such processing to just:

  • Name, e-mail, phone number and title/role

Our purpose with this processing is to adhere to our obligations and commitments under our contracts as well as to ensure efficient communication.

Our legal basis for this processing is:

  • Our obligations and commitments under our contracts (GDPR art. 6(1)(b))

Any information collected for this purpose will typically be deleted once a contract is fulfilled, unless we have specific reason to retain them for longer. We are required by law to retain our bookkeeping materials for 5 years from the end of the year they were filed. This may include some personal information, which will then be deleted along with the rest of the bookkeeping materials, once the retention period has passed – unless we have other reasons for keeping them, such as warranties or complaints.

Video surveillance

On select locations we have set up video surveillance. When you enter the areas, where we have video surveillance, you and your actions within view of the cameras can be recorded. We have made sure that you are aware when being recorded, by setting up videorecording signs (pictograms).

Our purpose with the surveillance is crime prevention and physical security in/around our facilities/premises.

Our legal basis for the processing is:

  • Our legitimate interest in securing our facilities against criminal activities (GDPR art. 6(1)(f))

We may pass along the surveillance videos to public authorities, including the police, in connection with investigations of criminal offences. This transfer is permitted under the Danish Video Surveillance Act § 4c.

We have guidelines in place for deleting our recordings. We store the recordings securely and for no longer than 30 days, unless specific circumstances necessitate longer retention.

Whistleblower

We process personal data from whistleblower reports to carry out an effective and necessary investigation. If you choose to remain anonymous, we will not receive or process your personal data.

Depending on the information you choose to provide in connection with your report, we may process the following personal data:

  • Name, e-mail, telephone number
  • Contents of the report

We process the information on the following legal bases:

  • For general information: GDPR art. 6(1)(c), cf. Section 22 of the Whistleblower Act
  • For sensitive information: GDPR art. 9(2)(b), cf. Section 22 of the Whistleblower Act
  • For information concerning criminal offences: Section 8(3) of the Danish Data Protection Act, cf. Section 22 of the Whistleblower Act

We retain personal data for as long as it is deemed necessary:

  • The data will be retained for the duration of an investigation. The retention period thereafter will depend on the outcome of the investigation.
  • If a report is made to the police or another authority, the data will be retained for at least as long as the investigation is ongoing with the police/authority.
  • If, based on the report, we implement a disciplinary sanction to an employee, or if in other ways there are valid reasons to keep the report for future investigation, we store the information in the employee’s personal file and delete it in accordance with the data deletion policy for employee data.
  • If the report proves to be unfounded, the personal data will be deleted shortly after it is established that the report was unfounded.

Recruitment

If you apply for a position with us, we will process all the information included with your application, CV, and any other attached documents. We may choose to reach out to any references you have included with your application. Any information about you collected from references will be processed with your application.

Please note: We do not need you to include your national identification number (CPR-number) with your application.

Our purpose with collecting information about you in the recruitment process is to assess, whether you are the right candidate for a position with us.

Our legal basis for this processing is:

  • Our legitimate interest in assessing your qualifications and skills pertaining to the position we are seeking to fill (GDPR art. 6(1)(f)).

If, during the recruitment process, we collect and process your national identification number or any information about criminal convictions and offences, we do so in accordance with the following:

  • If you are applying for a position, for which we need to see your diplomas or other papers and documentation, and if your national identification number / CPR-number appears on that documentation, we process it for the purpose of verifying the authenticity of your documents in order to establish, exercise, or defend against legal claims. The legal basis for this is (Danish Data Protection Act § 11, subsection 2, no. 4, cf. § 7, subsection 1 cf. GDPR art. 9(2)(f)).
  • If we find it relevant for the position, you are applying for, we will require your certificate of criminal record/ “straffeattest”. We do this for the purpose of ensuring your suitability for the position, and our legal basis is your consent (Danish Data Protection Act § 8, subsection 3).

If you include sensitive personal information with your application, we will process it based on the following legal basis:

  • Our legitimate interest in assessing your potential future with us, and a necessity for assessing and establishing any legal claims related to the recruitment process. (GDPR 6(1) (f & c) and (GDRP art. 9(2)(f)).

We will keep your application with addendums for up to 6 months beyond recruitment being finalized. After that point, your information will be deleted. Our purpose for this retention is to protect ourselves against any legal claims resulting from the recruitment process. For as to the legal basis for this processing, please see the section above.

If we find your profile to be of interest, albeit not for any currently open position, we may wish to keep your application with addendums for potential future positions. If this is the case, we will get your consent before the continued retention (GDPR art. 6(1)(a)).

Unsolicited applications must be submitted through official channels and not to individual members of staff within the organisation. Unsolicited applications received through unofficial channels will be deleted immediately. Unsolicited applications received through official channels will be retained and deleted in accordance with the same criteria as all other applications, see above.

According to data protection legislation, you have the right to be informed, whether giving us your personal information is a requirement by law, or a necessity for entering into a contract with us. You also have the right to be informed of any consequences of not giving us the information we ask of you.

Please note that according to the Danish Health Information Act, before an employee takes up a new position, they are required to divulge, whether they know they have a condition or symptoms of a condition that will have significant impact in their ability to carry out the tasks associated with the job. This means you must let us know of such conditions or symptoms, either when asked or by your own initiative, and if you do not, it may mean you cannot remain in the position.

Additionally, if we decided to offer you employment, we are required under the Danish Employment Contracts Act to ensure a fully compliant employment contract is signed between us. This requires your name and address. If you do not wish to give us the information needed for a legally compliant contract, we cannot sign you on for any position.

Transmission of personal information

We sometimes have third parties store and process information for us. That makes them a data processor for us. When we take on a data processor, we make sure to have a data processing agreement in place. The data processor will only process the information on our behalf and will not be allowed to use the information for their own purposes.

We prioritise suppliers located within the EU or in third countries covered by adequacy decisions from the European Commission, cf. GDPR art. 45.

If a transfer cannot be made on an adequacy decision from the European Commission, cf. GDPR art. 45. We will ensure other legal transfer mechanisms from GDPR chapter V. This could be EU SCC (Standard Contractual Clauses) cf. art. 46(2)(c). If you wish to know more about whether your personal information is transferred, and the steps we have taken to protect it you can reach out to us to learn more.

In some situations, your information will be passed on to other data controllers, such as banks, insurance brokers, debt collectors, distributors, tax authorities etc.

Your rights

By reaching out to us you can exercise your data subject rights. This means you can make a data subject request to:

  • gain access to any personal information we have about you
  • rectify any erroneous personal information about you
  • request deletion of your personal information
  • have the processing of your personal information restricted to only storage
  • receive a copy of your personal information for the purpose of moving it to another data controller (data portability)
  • object to our processing of your personal information. Please note: whether or not we can accommodate your objection depends on an assessment of e.g. legitimate interest (GDPR art. 6(1)(f)). You will receive an explanation of that assessment and its results.

Withdrawal of consent
In some situations, the processing of your data can be based on your consent (GDPR art. 6(1)(a)). If you give your consent for us to process your personal information, it must be freely given. It will have no negative consequences for you, if you do not give your consent, if you only consent to specific parts of the processing, or if you withdraw your previously given consent. Withdrawal of consent can happen at any given time by reaching out to the contacts above. If you choose to withdraw your consent, it will have no bearing on the lawfulness of our processing of your information in the period from when your consent was given and until you withdrew it.

When you reach out to us with a request to exercise your above-mentioned rights, we will get back to you within one month. If we cannot accommodate your request, we will let you know why.

Automated decisions
You will not be subject to profiling or decisions that will have a significant impact on you based solely on automated processing, unless we have a legal basis for doing so and we have informed you of this. We do not expect to make decisions about you using automated methods, but we will notify you in writing if this changes.

If you are not satisfied with our handling of your personal information or your data subject request, you have the right to lodge a complaint with the supervisory authority Datatilsynet.